Migrate Copper to HubSpot CRM in 2020

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Migrate Copper to HubSpot CRM in 2020

Migrate from Copper to HubSpot CRM in 2020


Today, running a successful business is almost impossible without CRM systems. They store tons of information, meet clients’ needs, and support the work efforts of different departments.


After using a CRM solution for a long time, a certain platform may not fulfill the needs of a company’s structure. If you are in this situation, it’s probably time to change systems. In this article, we’ll look at the benefits and how-tos of migrating from Copper to Hubspot automatically and avoid any hassle with the help of Trujay.


Brief Overview 


Copper CRM, formerly known as ProsperWorks, was rebranded in July 2018. It is a Google-based application that works natively with G Suite. Copper is a cloud-based solution that identifies, organizes, and tracks contacts and sales opportunities right from Gmail. The CRM doesn’t require any data entry so sales and management teams can focus on closing deals using real-time data.


Copper has a calendar tool that works within the system and suggests possible contacts based on the previous clientele. Each file you send via email is stored with the corresponding contact, profiling each interaction, so contact with each customer is tracked and organized. 


The interface is simple and similar to G Suite, so setups are minimal and it doesn’t require special training. 


The main features of Copper are:


  • View all clients interaction in one place
  • Track time between conversations
  • Available Android and iOS apps
  • Organize deals on kanban board
  • Provide detailed analytics and sales reports
  • Integrates with different apps


Copper has a free 14-day trial with no credit card required. After the trial is over, you are free to choose one of these subscription plans:


Basic - $19 per user/month, up to 3 users, billed annually. Five custom fields, 30,000 records, 2GB storage space.

Professional - $49 per user/month, billed annually. 25 custom fields, 100,000 records, 200GB storage space.

Business - $119 per user/month, billed annually. 100 custom fields, 500,000 records, 500GB storage space.


HubSpot is a younger system but holds almost 50% of the market today. The solution specializes in sales automation, has a clear, intuitive interface and simple design.


HubSpot Features:


  • Pipeline Tracking and Deal Dashboard tools monitor how deals are progressing
  • Timeline allows you to manage your emails, notes, calls, and even website visits into one organized view
  • The software connects to Gmail and Google Apps where you can send emails right from any contact within the platform.
  • Sidekick extension lets you receive real-time notifications as soon as the leads are engaged with your business. For example, you can monitor when potential customers visit your website or open the emails
  • HubSpot provides the business with an opportunity to invite the whole team to use the CRM
  • Business owners can store up to 1,000,000 contacts, companies, deals and tasks
  • Email templates turn your most repetitive sales emails into templates that you can personalize, optimize, and share with other employees. Observe the metrics across all of your templates for an individual rep over any time period
  • HubSpot CRM is totally free forever for all users, with no limits



How to Migrate Copper to HubSpot without Headache


Trujay is an automated migration service that makes transitions less time-consuming. The SaaS benefits users with the following features: 


  • Data Security and Privacy. Trujay complies with GDPR requirements. The service excludes the possibility of data loss and provides a Non-Disclosure Agreement (NDA)
  • Data Mapping. Trujay lets its user’s map modules on their own. The system warns users about unmapped fields and gives them the option to choose advanced options
  • Users Mapping. Select the future CRM user to assign the current CRM user’s data to it. You can create users on the future platform. Then, reload the page and see the changes
  • 100% Uptime for Both CRMs. The service eliminates the business delay during the CRM data import
  • Sample Migration. You can run a free Sample Migration and check the SaaS in action. The service will transfer the limited amount of data with saved relations between the records



Let’s review the fields Trujay can automatically migrate:


  Migrate from CopperMigrate to Copper
1   Company->   Company
2   Activity (Phone Call)->   Activity (Phone Call)
3   Person->   Person
4   Lead->   Lead
5   Activity (Meeting)->   Activity (Meeting)
6   Note->   Note
7   Opportunity->   Opportunity
8   Project->   Project
9   Task, Activity (To Do, etc)->   ask, Activity (To Do, etc)
10   User


Activities before you migrate Copper to HubSpot


Make sure you complete all the appropriate planning and preparation before you migrate from Copper to HubSpot with these suggestions:


  • Try out your solution. Hubspot is free, so you can test your future platform and see the system in action
  • Analyze and filter your records. Take time to find out how your data is structured, where it resides, and what parts require extra attention. Think of what you would like to move to a new system and what should be left behind
  • Secure the information. It is highly recommended to prepare a backup and retain it even after the migration is over. It will help eliminate the possibility of any data loss. You can migrate Copper to CSV and Excel files for a backup
  • Notify your employees. Make sure your workers know about the change and are equipped with all the necessary tutorials



Migrate from Copper to HubSpot in 2 Steps

Step-by-step guidance of Copper to HubSpot Migration


Once preparations are finished, transfer CRM data using Trujay:


Step 1. Visit our Wizard to start a one-page sample migration. No registration required. Just log into your current and future CRMs by filling in the required credentials or by clicking the "Test Connection" button. You’ll receive your results by email.


Notice that we don’t ask you to authorize if the chosen platform cannot be migrated automatically. Instead, we’ll show you our packages and pricing page.

copper to hubspot


Step 2. After the sample migration is complete, evaluate the achieved results. If they satisfy you, choose an insurance plan and proceed with the full migration.
In case something goes wrong or you’d like to set up mapping on your own, click “Change options”. Choose data fields to migrate, uncheck unneeded ones, and match users and modules to set up relationships between them.
You can also click on the "Change fields mapping (optional)" button to open advanced mapping options.


Keep in mind that you can change mapping and re-run the sample migration for free as many times as you need.


Guided Self-Service


In case you’ve reviewed our self-service tool, but you don’t want to use the self-service tool on your own, we have your back. 


Our Guided Migration Service allows you to simply pay for 5 hours of technical support. You’ll have a dedicated, personal account manager discuss your options, guide you through the mapping process, and/or do the entire Self-Service Migration for you. For more details on our Guided Service, visit our Guided Self-Service Migration and get in touch with our experts at  sales@trujay.com. Characteristics:


  • Cost-conscious 
  • 5 hours of expert support
  • Less time-consuming
  • Personal account manager
  • Automated migration process



Custom Migration


Trujay’s Custom Migration Service is a more personal and less DIY-type of approach. Our account managers will guide you through the entire process. 


Custom Migrations provide you with a personal account manager, migration setup, customization of migration, migration assistance, and the following features:


  • Higher cost 
  • Almost no limitations 
  • Very low involvement
  • Personal approach
  • Little to no time consumed
  • Pre/Post-migration validity
  • Automated migration process


You can find the difference between Self-Service Migration and Custom Migration here and more useful information in our blog.  


Custom migration offers these following packages.



Actions After Copper to HubSpot Migration


When the transfer is complete, use these post-migration tips for better platform implementation and automation:


  • Check out if the records are transferred to the proper fields
  • Find out if the relations between the items are restored in the right way
  • Make sure to build personalized workflow rules
  • Set up the filters for reporting tools
  • Continue to educate your staff about the new system by providing training and holding meetings. Don’t forget to ask for employee feedback so you can gauge where everyone is in the learning process what issues still need to be addressed



To Sum Up


Now you know more about the future CRM, the possible migration ways, and how to switch the data automatically just in few steps.


Well, it is high time to migrate from Copper to HubSpot CRM right away and join hundreds of Trujay's happy customers.


Transfer to HubSpot CRM limited amount of your Copper data by starting free Sample migration and enjoy using the desired solution or estimate price.


Don’t wait up, migrate Copper to HubSpot CRM today.

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