Zoho to HubSpot CRM migration: a holistic way to advance your company

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Zoho to HubSpot CRM migration: a holistic way to advance your company

The business world is getting highly competitive and volatile, making it even more important for companies to lay additional emphasis on exceptional customer services. Today, organizations not only demand advanced CRMs but the instrument with holistic and less-complicated features. To succeed, they need to develop and improve continuously. In this case, businesses decide to move from the current platforms to even more modern ones for a host of reasons. The causes can range from having outgrown the existing system to reduce the costs to manage and maintain the Zoho to HubSpot CRM platform.


In this article, we would like to compare the advantages and disadvantages of Zoho and HubSpot as well as explore how to perform data transfer in a swift and secure way with the help of Trujay.




Zoho CRM Review vs. HubSpot CRM Review: Bright and Dull Sides


Zoho and HubSpot CRM launched in 2006 and 2015 accordingly, and work great with small and mid-sized businesses. Although the systems are relatively similar, a big part of picking the best one for your company rests in understanding the functionality points and costs.


How do the platforms intrigue you?


Both Zoho and HubSpot are simple, user-friendly solutions that offer a clean and intuitive interface. The solutions include custom modules, advanced workflow, and integration options.


HubSpot CRM has hit the ground running with a product that requires less training. Zoho is a little trickier to utilize, especially for beginners, so it may not be ideal for those who want to dive in and start using on day one.


In regards to analytics, Zoho includes reports of sluggish performance with large data files. HubSpot lacks some functionality here and doesn’t provide a custom reporting feature. However, if you are using a Sidekick extension, you may see valuable reports on the email templates you apply for prospecting.



Who wins the price battle?


At the beginning of 2015, Capterra surveyed 500 organizations of all shapes and sizes to analyze CRM usage. Due to the Capterra CRM Industry User Research Report, the third most common argument for switching is that the previous solution became too expensive. Hence, it is important to admit that HubSpot takes advantage of Zoho regarding costs, as it is free forever.


Even though Zoho is considered a reasonable solution in comparison to others, the subscriptions start from $12 per user per month if billed annually.


Activities Before the Switch from Zoho to HubSpot


As the appropriate planning and preparation are the keys to successful data migration, consider the following suggestions:


    • Try out your solution. As HubSpot is free, you can test your future platform and see the system in action. In this case, you will be able to explore all implementation and configuration options.
    • Analyze and filter your records. Take time to find out how your data is structured, i.e. where it resides and which parts require extra attention. Think of what you would like to move to a new system and what should be left behind.
    • Secure the information. It is highly recommended to prepare a backup and retain it even after the migration is over. It will help eliminate the possibility of any data loss.
    • Notify your employees. Make sure your staff knows about the change and are equipped with all the necessary tutorials.


Migrate from Zoho to HubSpot in a Few Clicks




After completing the pre-transferring steps, you have to find the right tool to perform a smooth and secure data switchover. In this case, you may fasten your eye on an automated migration system. Trujay can help you relocate the information in four easy steps without you lifting a finger. 


Take advantage of the beneficial features:


  • Security regulations that exclude the possibility of any data loss
  • 100% uptime of both CRMs and no interruptions of business operations
  • The opportunity of fields and users mapping in accordance with the company requirements
  • Free Sample Migration that allows exploration of the service functions 


Take a look at what clients say about the service

Let’s review the fields Trujay automatically migrates:


Fields  From HubSpot   To HubSpot
Users  +   +
Contacts  +   +
Companies  +   +
Products  +   +
Meetings  +   +
Emails  +   +
Calls  +   +
Notes  +   +
Deals  +   +
Tasks  +   +
Attachments  +   +


Fields  From Zoho CRM   To Zoho CRM
Users  +   -
Leads  +   +
Contacts  +   +
Accounts  +   +
Products  +   +
Events  +   +
Calls  +   +
Tags  +   +
Notes  +   +
Potentials  +   +
Tasks  +   +
Attachments  +   +


The online converter determines the mapping of appropriate fields and transfers the records together with relations between them. If you are willing to complete any other custom tasks, you can accomplish them with the help of our technicians.


Regarding security, Trujay will move all your items from Zoho to HubSpot without any data loss. The information is copied from the existing platform, guaranteeing the safety of all your records. Also, the service will transfer data without the interruption of your business operations, so you can get to work right away.




Simple as 1-2-3 CRM migration from Zoho to HubSpot


Follow the next steps and perform the data import smoothly:


Step 1. Visit our Wizard to start a one-page sample migration. No registration required. Just log into your current and future CRMs by filling in the required credentials or by clicking the "Authorize" button. You’ll receive your results by email.


Notice that we don’t ask you to authorize if the chosen platform cannot be migrated automatically. Instead, we’ll show you our packages and pricing page.


zoho to hubspot migration


Step 2. After the sample migration is complete, evaluate the achieved results. If they satisfy you, choose an insurance plan and proceed with the full migration.



In case something goes wrong or you’d like to set up mapping on your own, click “Change mapping fields”. Choose data fields to migrate, uncheck unneeded ones, and match users and modules to set up relationships between them.


You can also click on the "Change fields mapping (optional)" button to open advanced mapping options.


Keep in mind that you can change mapping and re-run the sample migration for free as many times as you need.

The service will transfer all your data without any hassles and business interruptions so you will be able to get to work right away as well as implement your post-migration actions.



Guided Self-Service


In case you’ve reviewed our self-service tool, but you don’t want to use the self-service tool on your own, we have your back. 


Our Guided Migration Service allows you to simply pay for 5 hours of technical support. You’ll have a dedicated, personal account manager discuss your options, guide you through the mapping process, and/or do the entire Self-Service Migration for you. For more details on our Guided Service, visit our Guided Self-Service Migration and get in touch with our experts at  sales@trujay.com. Characteristics:


  • Cost-conscious 
  • 5 hours of expert support
  • Less time-consuming
  • Personal account manager
  • Automated migration process


Custom Migration


Trujay’s Custom Migration Service is a more personal and less DIY-type of approach. Our account managers will guide you through the entire process. 


Custom Migrations provide you with a personal account manager, migration setup, customization of migration, migration assistance, and the following features:


  • Higher cost 
  • Almost no limitations 
  • Very low involvement
  • Personal approach
  • Little to no time consumed
  • Pre/Post-migration validity
  • Automated migration process


You can find the difference between Self-Service Migration and Custom Migration here and more useful information in our blog.  


Custom migration offers these following packages.



Actions Afterwards


Now, when the hard part is over, use these post-migration tips for better platform implementation and automation:


  • Check out if the records are transferred to the proper fields
  • Find out if the relations between the items are restored correctly
  • Set up the filters for reporting tools
  • Make sure to build personalized workflow rules
  • Continue to educate your staff about the new system by providing the necessary training. Ask for employee feedback so you can gauge where your staff is with the platform and what issues still need to be addressed.


Final Thoughts


To sum up, both Zoho and HubSpot can increase the quality of your sales processes as well as improve your customer experience. However, to get the right tool that is powerful enough to help you reach the goals, but not so robust to be overwhelming, then HubSpot is the way to go. So, if you have already chosen the platform, do not waste a time, go ahead and transfer business information to the desired CRM smoothly and securely using Trujay migration service. Reject migration issues and let us do hassle work instead of you.


If you want to learn more about the process of migration from Zoho to HubSpot CRM, contact our expert for useful insights or read one more of our articles here.


Also, you can estimate your migration price or launch a free Sample migration right away.


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